The Spreadsheet Somebody Rebuilds Every Monday
Most dealerships have one: a file exported from one system, pasted next to an export from another, cleaned up by hand and sent on. It works, because somebody competent does it every week. It also costs that person hours they could have spent selling cars, and hand-reconciling exports is exactly the kind of work where a row goes missing and nobody finds out until it matters.
✓We automate that task. Tell us what somebody currently does and what the result needs to look like — our programmers build the process, and it runs without anybody at your store opening a spreadsheet again.
How The Work Runs
What you hand us
The Files As They Already Arrive
Whatever your systems already produce: Excel and CSV exports, your inventory, and any specifications you have been given by whoever is at the other end. You do not have to tidy them first or agree a format with anybody — the messiness is the job, and describing it is usually the whole conversation.
What we build
The Process In Between
Our programmers write the process that does what your staff have been doing by hand: merging files that arrive from separate systems, matching records that were never designed to line up, and generating vehicle data for your website or for a third-party platform. It is built for your dealership, because nobody else's files look like yours.
How it runs
On A Schedule, Not On A Person
Once it exists, it runs automatically. That is the part worth paying for: the process does not forget, does not take a week off, and does not do it slightly differently the second time. The person who used to spend their morning on it goes back to selling cars.
What comes back
Reporting, Or A Feed Out
Sometimes the output is a report that finally spans the platforms it needed to span. Sometimes it is data leaving the building — exports to third parties such as CarGurus, CARFAX® or Hammer. All we need is your inventory and any specifications you have.
A Worked Example
One reporting system we built pulls together a CSV of vehicles purchased, information out of ADP, the dealership's Keyper data and a separate CSV of spare keys — four sources that each knew part of the answer and none of which could be asked the actual question, which was simply: what do we have, and can anybody drive it? Answering that had been a manual reconciliation. Now it is a report.
✓If the work is video rather than data, the same team does that too — see Video Manipulation. If it is your inventory feed you want watched rather than reshaped, that is Inventory Monitor.
What It Requires
How this is priced
These processes require additional servers to process data. There will be monthly costs in addition to programming fees. These are specialty services, built to fit your dealership's needs.
What we need to quote it
A description of the job as it happens today: which systems the files come out of, what somebody currently does to them, and where the result has to end up. Sample files help more than a specification does.
Tell us about the task nobody at your store wants to do. Every one of these is quoted for the dealership it is built for, so the conversation starts with what the work actually is.
Or email support@carcasm.com and a real person will read it.